Administrative and Financial Assistant Location : BUEA
CARE Inter - BUEA, Sud-Ouest
Offre d'emploi fermée
The Administrative and Finance Assistance at the level of the projects implemented by CARE International in Cameroon has as duty in collaboration with the project team in his/her zone of intervention, to ensure regional preparation and review of administrative and financial reports to be transmitted to the central level. He/she shall be responsible for:
analysing the financial reports from project sites and synthesizing field financial data in his/her area;
supporting project managers and implementing partners in the application of good project reporting procedures.
- Respect and ensure that policies and procedures relating to payment and accounting established in CARE Cameroon are respected
Control all receipts and relevant justification elements before payment of service providers and/or payment and liquidation of advance payments;
Manage the small cash box, close daily records and submit to the accountant for validation and into the software all related expenditures;
Carry out monthly reconciliation of the project bank account;
Enter accounting write ups of diverse operations into the accounting software;
Follow up provisions on project activities prepared by project managers and assist them in following up provisions in the treasury;
Assist in the preparation and review of regional administrative and financial reports of projects and implementing partners before transmission to the central level according to donor procedure;
Follow up administrative and financial aspects of partners, suppliers and service providers;
Prepare and transmit regularly all documents of the sub-office on the 5th and 20th of each month and respect delays for monthly closing of accounts.
- Support staff of the administration to respect CARE procedures
Control and follow up time sheets and PAR;
Ensure archiving of the financial and accounting elements;
Ensure reception and archive of incoming and outgoing mails;
Carry out all other administrative duties as need be.
- Coaching of partners and monitoring respect of CARE procedures
Train partners on CARE and donors’ procedures and elements to provide in financial reports;
Ensure follow up and regular coaching of partners to make sure procedures are understood and respected;
Control and follow up financial reports coming from partners;
Ensure timely follow up of payments of partners.
- Monitor and repair of vehicles
Ensure the respect of technical instructions relating to care repairs prevention, given to drivers of different models of vehicles;
Ensure regularly verification of the level of lubricants and other fluids and foresee refilling when necessary (engine oil, brake fluid, steering fluid and level of fuel in the reservoirs;
Ensure that each driver verifies the state of the car in order to ensure prevention of repairs (revisions, changing engine oil etc..) and inform his/her supervisor regularly;
Ensure that each driver verifies the wellbeing of lights and lamps, horns, windscreen wipers;
Ensure that each driver verifies the wellbeing of the general appearance of the car and on daily bases ensure their cleanliness both inside and outside;
Ensure that each driver verifies the state of air in the tires;
Verify the presence of security equipment in all vehicles (extinguisher, jack, spanners, first aid box, umbrellas, lamp, touch etc.).
- Planning management of the moto Park
Under the supervision of the project manager, prepare daily schedules for movement of drivers and vehicles
Ensure that movement of vehicles are put together to optimize the use of their resources;
Regularly verify effective handling log books of vehicles and generators (ensure that drivers and those requesting outings should sign in the log books;
Manage fuelling of vehicles and generators and ensure filling of vehicles and generators at the start of every week and the last working days of the month;
Prepare reports on fuel and cost consumption of vehicles.
- Monitor inventories and stock management
Carry out quarterly inventories (stock management, inventory management) to ensure trackability of the management and use of the resources of the project.
Bachelor’s in accounting or Finance;
At least 2 years of professional experience in international NGO or development project
good working Knowledge of d pack Office (Word / Excel);
experience in the use of ACCESS and SAGA;
Ability to communicate well in English (Oral and Written);
Integrity; Rigorous and methodical;
Written and spoken English with spoken Pigging is a must;
Resident of South West region is desirable.
Care International est une association humanitaire fondée en 1945 aux États-Unis, à la fin de la Seconde Guerre mondiale, avant le Plan Marshall. Il s'agit aujourd'hui d'un réseau international, l'une des plus importantes ONG